Venue Permission & Council Land Requirements

At Best Party Hire, it is the responsibility of the hirer to ensure that permission has been granted for equipment to be set up at the chosen location.

This page explains when permission is required and what applies to council land or public spaces.

Venue Permission Requirements

If your booking is taking place at a venue, permission must be obtained before booking.

This includes:

  • Village halls

  • Community centres

  • Schools or nurseries

  • Sports halls

  • Private venues

You must ensure that:

  • The venue allows inflatables or party equipment

  • There is sufficient space and height

  • Access is permitted for delivery and collection

  • The venue’s rules allow safe setup and anchoring

Some venues may also require:

  • Proof of public liability insurance

  • Risk assessments

  • Equipment specifications

We are happy to provide relevant documentation on request, but permission must be confirmed by the hirer.

Council Land & Public Spaces

We do not set up equipment on council-owned land or public spaces unless written permission has been granted by the relevant authority.

Council land includes:

  • Public parks

  • Playing fields

  • Recreation grounds

  • Public greens or open spaces

In most cases, councils require:

  • Formal permission or a licence

  • Proof of insurance

  • Risk assessments

  • Sometimes a site inspection or booking fee

These permissions must be arranged in advance and confirmed in writing.

Without Permission

If we arrive on the day and:

  • Venue permission has not been granted, or

  • Council approval is not in place

We will be unable to proceed with setup.

In these cases:

  • The booking may be treated as a cancellation

  • Normal cancellation terms may apply

This is not a decision we take lightly, but we cannot operate without proper authorisation.

Private Land vs Public Land

  • Private land (your own garden or privately owned property):
    → Permission is assumed if you are the landowner or have the landowner’s consent

  • Public or council land:
    → Written permission is always required

If you’re unsure which applies to your location, please check before booking.

Schools, Events & Organised Functions

For schools, fairs, or organised events:

  • Please confirm permission with the landowner or organiser

  • Ensure inflatables are permitted under event rules

  • Provide any required documentation early

Early checks help everything run smoothly on the day.

Why Permission Matters

These requirements exist to:

  • Ensure legal compliance

  • Protect children, guests, and the public

  • Avoid disruption or forced removal on the day

  • Protect all parties involved

We cannot rely on verbal assurances alone — permission must be confirmed.

Unsure or Need Advice?

If you’re not sure whether permission is required:

  • Check with the venue or council

  • Contact us before booking

  • Send details of the location

We’re always happy to advise before you book to avoid disappointment.

0